Outsourcing+Cataloging


 * Tania Hodgin and Jessica Sines**

flat

=__POLICY__=

last revision by Tania Hodgin and Jessica Sines April 29th, 2012

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=__PROCEDURES__=
 * ===Librarian will complete a vendor profile online or from a magazine order form===
 * o Cataloging preferences
 * o Classification preferences
 * o Processing preferences
 * ===Librarian will complete a requisition formReceive completed and approved requisition form===
 * o Fill out the form and sign it
 * o Attach the vendor profile form to the requisition form
 * o Have building administrator sign it, as well as the head librarian
 * o Head librarian will send over to the district office financial dept. for approval
 * ===Add the amount to be taken out of the library’s budget in the budget binder===
 * ===Receive items shelf ready from vendor===
 * ===Look over packing slip to be sure all items were received/shipped===
 * ===File paperwork===
 * ===Subtract the amount used in the shipment for the order in your budget binder (this could be the same as above, or you could receive multiple shipments that add up to the total amount)===
 * ===Contact the company if there were missing items, or something wrong with the packing slip/invoice===
 * ===If not received shelf ready from the vendor, library assistant/aide will prepare the necessary items to complete and make products shelf ready (Barcode, call number, dust jacket, spine labels, etc)===
 * ===Librarian will download MARC records from email/website/CD/disk===
 * ===Librarian will upload MARC records to school cataloging system===
 * ===Librarian will Check MARC records for accuracy===
 * ===Librarian will change records for accuracyLibrary assistant/aide will stamp items with school library stamp on title page===
 * o Add local data to your MARC record
 * o Change or add any other applicable information: Refer to the Copy Cataloging Checklist provided by Candace Blessing (Course handout for LSC5521: Introduction to Electronic Cataloging) to edit and enhance uploaded MARC records
 * ===Library aide will place new items on shelf===
 * ===Library aide will place new items on shelf===

last revision by Tania Hodgin and Jessica Sines April 29th, 2012

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=__VENDORS OF CATALOGING FOR CHILDREN'S MATERIALS__= ===Below is a link to a chapter from the book Cataloging Correctly for Kids: An Introduction to the Tools. This chapter discusses libraries purchasing cataloging and processing from Vendors. This is a great article to get a general idea of what purchasing cataloging and processing means, as well as what to expect when doing so.===

last revision by Tania Hodgin and Jessica Sines April 29th, 2012 provided by Candace Blessing (Course handout for LSC5521: Introduction to Electronic Cataloging)

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=__TELEPHONE LOG__=

[|Telephone Log]
last revision by Tania Hodgin and Jessica Sines April 29th, 2012

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=__IMPORT/EXPORT LOG__=

[|import-export log]
last revision by Tania Hodgin and Jessica Sines April 29th, 2012

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=__COPY CATALOGING CHECKLIST__= ===Below is the copy cataloging checklist provided by Candace Blessing for the LSC5521 Course at Mansfield University. This copy cataloging checklist is a great reference to be sure you double check all MARC records for accuracy after you have imported them from a vendor or company.===

[|Copy Cataloging Checklist.pdf]
last revision by Tania Hodgin and Jessica Sines April 29th, 2012 provided by Candace Blessing (Course handout for LSC5521: Introduction to Electronic Cataloging) Back to Top

=__ANNOTATED BIBLIOGRAPHY__=

===Baker & Taylor works with schools worldwide to supply libraries with books, DVDs, music, audio books, video games and more. MARC records are available for download online, so the purchaser does not need to wait for files to arrive. Special features include a collection analysis tool, “Do Not Exceed” fund control, and with the Never Out! Program – in-demand titles are available for quick fulfillment for school libraries.===

===Baker & Taylor supply materials to academic, public, and school libraries, so the user must choose the appropriate tab. Online customer service is available 24/7. To view available resources, an account is needed.===

===Bound to Stay Bound prides itself in providing books that are pre-bound and last up to five times longer than the average book purchased for the library. These books are especially excellent for libraries with limited budgets since books will not need to be replaced as often, as well as primary libraries whose users are particularly tough on books. Processing options include barcodes, catalog cards, pockets and due date cards, laminated jackets, spine stamping, spine labels, security monitoring devices, and MARC records.===

===This website is very easy to navigate. Special features include a “My Library” tab for creating and saving lists and orders, and an author showcase. A list of the current top 50 books on the homepage is also helpful for the librarian wanting to purchase popular titles.===

**__Services Used:__** cataloging and processing (MARC records, barcode labels, call # labels)
===**__Fee/Payment:__** MARC records are free to download, however there is a $20.00 charge for records on CD-ROMs or disks. The first barcode and call number label on each resource is free (additional labels incur fees).===

===Brodart distributor carries library resources, library furniture and furnishings, and supplies. The user must select the “Books and Automation” tab to purchase resources. Brodart provides shelf-ready materials. The selection includes over 4 million English-language titles, Spanish materials, audio books, and videos.===

===Children’s Plus, Inc. prides itself on providing school and public libraries with thousands of book titles for children and young adults, as well as audiovisual materials. Many of their titles are available as prebound titles, lasting much longer than the average library book. Resources include board books, picture books, graphic novels, Spanish-language books, nonfiction, reference, and audio books (on CDs).===

===This website is incredibly interactive and inviting. Users can do a “Quick Search” for a specific resource, or complete an advanced search. Links are located on the homepage to search for resources by awards, collections, state lists, or common core standards.===

===Follett's website is a resource for all educators, because it includes many resources such as books (on all topics, for all grade levels), reproducibles, professional development resources, movies, supplies, and more. The site is easy to navigate, and visually pleasing.===

===This is a great resource to get all the learning supplies for your library in one order. This one stop shop is also very easy on your budget. A customer service phone number is located at the top of each page for easy accessibility.===

===Gumdrop is a book distributor which has millions of titles from Pre-K to college level. Spanish and bilingual titles are available, as well as many Accelerated Reader, Reading Counts and Lexile titles. Gumdrop also provides eBooks and media-enhanced titles.===

===In order to see available resources, the user must set up an account (user name and password). This website is fairly easy to navigate, but a little outdated visually. There is not much information on the webpage until one has access to more by logging in.===

===Thousands of DVDs are available, for all ages and grade levels, and covering a huge variety of topics. Each resource has been reviewed. MARC records are available for every resource, as well as full processing so that resources arrive ready for circulation. A customer service tab is helpful.===

===Mackin supplies resources for both libraries and classrooms. Mackin is one of the most popular book vendors because of their low prices and free services including shipping, processing, MARC records, collection analysis, and support team.===

===In order to view any resources, the user must create a log-in account. The search process is very user-friendly. Also available on the website are several grant opportunities for libraries struggling with budget constraints.===

===Perma-Bound provides supplies for public libraries, curriculum materials for schools, and an incredible number of books for school libraries. Like Bound to Stay Bound, Perma-Bound prides itself on supplying libraries with books that last longer than average resources. Also available are over 10,000 eBook titles.===

===The website is very user-friendly. Books can be searched by subject (math, science, language arts, character ed., fiction, early literacy, etc.) or by state standards. A “ hot topics” tab can be used to find the most popular items or the newest resources. All resources can be viewed without a membership.===

last revision by Tania Hodgin and Jessica Sines April 29th, 2012

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=__SAMPLE VENDOR FORMS__=

last revision by Tania Hodgin and Jessica Sines April 29th, 2012