Geri Dineen and Teresa Israel



Table of Contents

I. Policy

II. Procedures

III. Added Entries

IV. AACR/MARC Correlative Chart

V. MARC Cheatsheets & Checklist

VI. Cataloging Resources &Tools

VII. Sample MARC Records in a Variety of Formats
VIII. Annotated Bibliography


I. Policy

The goal of the Anytown School library is to provide students with an effective research experience; an integral part of this is the use of MARC21 in the online public access catalog. The School Library Media Specialist is responsible for maintaining current, accurate MARC21 records for the collection. MARC21 records will be created or enhanced prior to releasing any material for circulation.



II. Procedures

The SLMS will use the appropriate cataloging tool to create records for all collection items.

When creating original MARC21 records, a good reference for information on tag fields and subfields is MARC 21 Commonly Used Formats

An alternative to generating original MARC21 records is copy cataloging from a resource such as ACCESS PA. When copy cataloging, consider using the

For an overview of the rules regarding the bibliographic description and MARC Records read Deborah Fritz's The Rules for Bibliograpic Information and Standards for Marc.



Minimal requirements for a MARC record:

TAG

DESCRIPTOR

020

International Standard Book Number (ISBN)

082

Dewey Decimal Call Number

100

Main Entry Heading (Personal Name)

130

Main Entry Heading (Uniform Title)

245

Title Statement

250

Edition Statement

260

Place, Publisher, Date

300

Physical Description

505

Contents Note

520

Summary Note

521

Target Audience Note


EXAMPLE:
The Hunger GamesSuzanne Collins
020
_a 0439023521
082
_a FIC COL
245
_a The Hunger Games /_c Suzanne Collins.
260
_a New York :_b Scholastic,_c 2009.
300
_a 374 p. ;_c 21 cm.
520
Sixteen-year-old Katniss Everdeen accidentally becomes a contender in the annual Hunger Games, a grave competition hosted by the Capitol where young boys and girls are pitted against one another in a televised fight to the death.
521
_a Young Adult.


III. Added Entries
It is highly desireable to expand on the minimum MARC requirements to provide users with a more complete search tool.

Consider using the tags below to enhance existing or copied MARC records:

246 Variant titles

526 Reading program Note

530 Additional physical form available

538 System details note -Required for AV and electronic resources

546 Language note

586 Award Notes

590 Local note

655 Genre note

658 Curriculum objective Index term

690 Local subject heading


Example:
The Hunger Games
Suzanne Collins
020
_a 0439023521
082
_a FIC COL
245
_a The Hunger Games /_c Suzanne Collins.
260
_a New York :_b Scholastic,_c 2009.
300
_a 374 p. ;_c 21 cm.
510
_a School Library Journal starred, September 2008
520
Sixteen-year-old Katniss Everdeen accidentally becomes a contender in the annual Hunger Games, a grave competition hosted by the Capitol where young boys and girls are pitted against one another in a televised fight to the death.
521
_a Young Adult.
650
_a Contests_v Fiction._2 sears
650
_a Science Fiction_2 sears
800
_a Collins, Suzanne_t Hunger Games ;_v [bk. 1]


IV. AACR/MARC Correlative Chart




V. MARC Cheatsheets and checklist



VI. Cataloging Resources and Tools

Understanding MARC
MARC 21 Format for Bibliographic Data
MARC 21 Authority Data
MARC 21 Codes for Countries
MARC 21 Code for Geographical Areas
MARC 21 Relator Terms
Follet's Tag of the Month




VII. Sample MARC Records in a Variety of Formats






VIII. Annotated Bibliography


Blessing, Candy. AACR/‌MARC Correlative Chart for Main and Added Entries. File last modified on 8 Oct. 2009. MS. This chart helps catalogers ensure that their tags for the main and added entries follow the rules for AACR2. The document describes the type of entry, the AACR2-05 rules that are relevant, and what MARC tag should be used.
Blessing, Candy. Copy Cataloging Checklist. File last modified on Aug. 2010. MS. Copy cataloging is an alternative to creating original MARC records. This checklist provides catalogers with a step-by-step guide to check copied records for quality.
Dodds, Joyce M. AACR2: Descriptive Cataloging for Monographs. Queen’s University Library. n.p., 5 Jan. 2005. Web. 24 Apr. 2012. <http://library.queensu.ca/techserv/cat/Sect02/c02a2.html>. Provides a brief summary of the key points from AACR2.

Follett Software Company. Tag of the Month. Follett Software Company. n.p., 2012. Web. 27 Apr. 2012. <http://www.follettsoftware.com/tagofthemonth.cfm>. Provides detailed examples of how to complete MARC tags along with explanatory information.

Franklin, Suzanne. Basic Book Cataloging Cheat Sheet. 30 Apr. 2010. MS. This chart includes the most important tags necessary for cataloging books along with directions for including information in the subfields. When quick references are needed, this handout offers effective reminders.
Franklin, Suzanne. Basic Videorecording Cataloging Cheat Sheet. 30 Apr. 2010. MS. Includes the tags most commonly used when cataloging videos and simple directions for the subfields.

Fritz, Deborah A., and Richard J. Fritz. "The Rules for Bibliographic Information and the Standards for MARC." MARC21 for Everyone: A Practical Guide. Chicago: American Library Association, 2003. (pp. 7-12).

Furrie, Betty. Understanding MARCBibliographic: Machine –Readable Cataloging. 5th ed. Washington, DC: Library of Congress; McHenry, IL: Follett Software, 2000. <http://lcweb.loc.gov/marc/umb/.> Provides an clear and easy to read overview of MARC format and provies a wide variety of examples to follow.

Intner, Sheila, Joanna F. Fountain, and Jean Weihs, eds. Cataloging Correctly for Kids: An Introduction to the Tools. 5th ed. Chicago: American Library Association, 2011. Print. This chapter describes the evolution of the MARC 21 format. It provies specific examples of commonly used tags in children's literature. Examples of both book and nonbook materials are included.

Library of Congress. Code for Countries. Web. http://www.loc.gov/marc/countries/. 27 April 2012. Contains a list of places and their associated two- or three-character lowercase alphabetic codes. The list includes individual codes for presently existing national entities, states of
the United States, provinces and territories of Canada, divisions of the United Kingdom, and internationally recognized dependencies.
Library of Congress. Code for Geographical Areas. Web. http://www.loc.gov/marc/geoareas/. 27 April 2012. Contains a list of geographic areas and their associated one-to seven-character codes. The list includes separate codes for countries, first order political divisions of some countries, regions, geographic features, outer space, and celestial bodies.

Library of Congress. Format for Authority Data. Web. http://www.loc.gov/marc/authority/ecadhome.html. This online publication provides access to both the full and concise versions of the MARC 21 Format for Authority Data. The "full" authority format contains detailed descriptions of every data element, along with examples, input conventions, and history sections. The "concise" authority format contains abridged descriptions of every data element, along with examples.

Library of Congress. Format for Bibliographic Data Web. http://www.loc.gov/marc/bibliographic/ecbdhome.html. 27 April 2012. This online publication provides access to both the full and concise versions of the MARC 21 Format for Bibliographic Data. The "full" bibliographic format contains detailed descriptions of every data element, along with examples, input conventions, and history sections. The "concise" bibliographic format contains abridged descriptions of every data element, along with examples.

Library of Congress. Relator Terms. Web. http://www.loc.gov/marc/relators/. 27 April 2012. The purpose of this list of relator terms and associated codes is to allow the relationship between a name and a resource to be designated in bibliographic records.

Library of Congress. A Summary of Commonly used MARC Fields. Web. http://www.loc.gov/marc/umb/um07to10.html. 27 April 2012. Identifies and explains the MARC 21 tags used most frequently by libraries in entering their own bibliographic records.

Turvey, Michelle R. "Being MARC Savvy...." Knowledge Quest Mar./Apr. 2000: 24-26. This article outlines the basics of MARC format in an easy to read guide.