Maureen Schlosser and Beth Staff

A. Inventory Policy

The purpose of executing a yearly full inventory in the Anytown School Library is to account for all library materials in the collection while pulling all damaged materials for either repair or removal.

(Revised 4/20/12, Schlossser & Staff)

B. Inventory Planning and Procedures

End of Year Procedure

A detailed list of steps to follow starting in May for an end of year inventory.


Step-by-step procedures to follow before, during, and after an inventory using Destiny are listed in this document:

M3 (Mandarin)

A comprehensive guide for performing full and partial inventory using the M3 version of Mandarin.

Other Online Catalogs

For school libraries that do not use Destiny, here are generic directions that will work with other systems:


For information on various scanners and how to use them with Destiny, please click on this link:

(Revised 4/25/12, Schlosser & Staff)

C. Inventory Process Log

This log is used to assign responsibilities to individuals who are performing the inventory:

(Revised 4/24/12, Schlosser & Staff)

D. Annual Inventory Report

For forms on completing an Annual Inventory Report, please see the attached form:

(Revised 4/24/12, Schlosser & Staff)

Annotated Bibliography

Fairchild, Katie. "M3 Training Inventory Module." N.d. PDF file. This training module offers school librarians using M3 in their library a detailed inventory procedure for both partial and full inventories.Included are screen shots that support the given directions.

Follett Software. "Hardware and Scanning Inventory." Follett Software Company. Follett Software Co., 2012. Web. 27 Apr. 2012.
This website offers information for customers about how to use different scanners when conducting an inventory with Destiny. Information on how to download necessary software is offered, as well as troubleshooting tips. A username and password is required to access this information.

Follett Software Company. "Professional Learning." Follett Software Company. Follett Software Co., 2010. Web. 18 Apr. 2012. https://follettsoftwarecom/customerportal/elearnings.cfm. This website offers Destiny customers a variety of video clip tutorials on how to use Destiny.

Howard, Marilyn, Dr. "Idaho School Librarian's Information Manual." 2004. PDF file. This resource offers an extensive, detailed manual on all aspects of running a school library.

"Idaho SLIM School Librarian's Informational Manual." Idaho School Librarian's Informational Manual. N.p., 2004. Web. 20 Apr. 2012. This website offers information on how to do an inventory in a school library.

Syracuse City School District Library Links. “End of Year Procedures.” 2005. PDF file. A document that gives a detailed list of procedures to follow for school library inventory starting in May and going through the end of the school year. Also includes recommendations on completing an inventory that will return the best, most complete results.